Rugby Town Centre Events
Standard Rate General & Food Stall Application Form
To take advantage of the priority stall rate, please complete all sections of this form and click submit. For questions regarding supporting paperwork that is needed, email Emma at emma@ucltd.co.uk
Please note: Discounts are available to Levy Payers and Town Centre businesses on standard rates quoted below.
General Terms & Conditions of booking for Rugby Autumn Food & Drink Festival 2025
1. There is no guarantee that you will be listed in the Festival publicity. Rugby First reserve the right to refuse an application for exhibition space. We regret that exhibitors are not able to specify the exact location of their stand.
2. The application must contain an accurate description of goods being exhibited or sold which should also conform to current trading legislation. The Festival operates a Challenge 25 policy. Auctioning, pitching, raffles or tombola stands are not permitted without written permission from Rugby First. The use of radio microphones, amplification devices and music systems is strictly prohibited unless prior permission has been granted by the organiser.
3. You will receive an invoice from Rugby First once your stall booking has been confirmed. The full balance of your invoice must be paid in full before the event, failure to do so will result in the cancellation of your booking. Refunds for early cancellations will be offered at the discretion of the organiser but late cancellations will not be entitled to a refund. No refunds will be given due to bad weather or ground conditions.
4. Stallholders are responsible for provision of fire safety equipment on their stalls. Rugby First reserve the right of inspection by the Fire Safety Officer of all stands and equipment.
5. Any Director of Rugby First or EHO officer may inspect a stall at any time to ensure the safe and hygienic operation of the site and compliance with the conditions of booking and product descriptions before, during and after the Festival. Any directions given must be complied with immediately.
6. Stall/pitch holders are asked to keep their surrounding area as clean as possible throughout the festival plus adhere to any recycling policies that are operational. Please DO NOT leave any refuse at your stall or pitch.
7. All electrical equipment must be certified and have a current PAT certificate. A copy of this certificate must be returned with the booking form and also be made available for inspection by our electrician at the Festival. Please note that non PAT tested equipment cannot be used in any circumstances.
8. There is a strong push towards making events greener and festivals, both large and small, have made huge strides towards reducing waste, incentivising greater sustainability and ethical sourcing. We are trying our best to make the Festival a greener event and would like to encourage everyone to assist us in our move towards this.
9. All exhibitors must have valid public liability, product liability and employee liability insurance and a site risk assessment. Failure to produce these documents will result in immediate cancellation. Exhibitors will be liable for any damage they cause.
10. The provision of food and drink is governed by Food Hygiene Regulations. It is the exhibitor’s responsibility to comply with Environmental Health Organisations regulations.